An official letter of the said official programme/event must be sent to the Director of the Chancellery at least 7 working days before the commencement of the programme/event. The approval status can be verified by contacting Mdm. Jamilah Jusoh at 04 928 3083.

An official letter must be submitted to the Director of the Corporate Communication Unit, Chancellery within seven working days.

You may contact the Corporate Communications Unit, Chancellery at 04 928 3039/3040/3041 or fax to 04 928 3016/3053 or send an official letter to:

Director
Chancellery
Universiti Utara Malaysia
06010 UUM Sintok
Kedah

An audit is the process of collecting, examining, reviewing and evaluating a department's financial statements, records, documents, systems, and administration based on compliance with financial and accounting procedures, management policies, regulations and procedures, which have been enforced from time to time and report the findings of the audit in the Audit Report.

The unit conducts:

a) Financial Management Audit
Financial Management Audit is conducted to assess whether the financial management of Centres of Authority at UUM is based on the applicable financial laws and regulations.

b) Performance Audit
Performance Audit is conducted to assess whether programmes and activities at UUM Centres of Authority have been implemented

The Audit Report prepared by the Internal Audit Unit contains a summary of audit findings, corrective, precaution and improvement activities that have been and have not been taken by the respective parties.

The Audit Report is presented at the UUM Audit Committee meeting and is reported at the Meeting of the UUM Board of Directors.

Implementation of the Financial Management Self-Audit at Universiti Utara Malaysia Centres for Authority (PTJ) is aimed at raising awareness of PTJs’ compliance with regulations related to financial management. The Internal Audit Unit has prepared Self Audit Questionnaires and distributed these questionnaires to all PTJs to enable them to self-assess their compliance with financial management regulations.

The elements of financial management to be audited during the financial management audit at Centres of Authority include the following:

a) Management Control - matters relating to general management of Centres of Authority such as organisation, number of positions, staff training and etc.

b) Budget Control - budget-related matters such as the amount of allocation received, allocation spent and the spending performance of Centres of Authority.

c) Receipt Control - for Centres of Authority that have cash receipts only such as receipt type, collection amount, Cash Book and cash transfer performance to Bursary.

d) Spending Control – matters related to the spending of Centres of Authority namely Petty Cash, direct earnings, earnings through quotation and etc.

e) Trust Account Management - matters related to trust account that exist at Centres of Authority such as the Trust Directive, the performance of the trust account spending and so on.

f) Asset and Inventory Control - matters related to the assets and inventories of Centres of Authority such as its existence, condition, labelling, the Asset Office’s Examination Records and so on.

g) Store Control - items such as store condition, Stock Card, Goods Withdrawal Form, Store Check Record and Store Verification.

Order of the Universiti Utara Malaysia (Corporation) 1984. [P.U. (A) 47 1984]

The Constitution of the Universiti Utara Malaysia (UUM) is a subsidiary law made by the order of the Yang di-Pertuan Agong under the Universities and University Colleges Act 1971 (AUKU) and is made in accordance with the "template" of the First AUKU Schedule. It contains information on the structure of university governance, administration and management.

Statutes, rules and regulations are subsidiary laws that may be made by the University under the UUM Constitution: - (a) Statutes were formulated by the Chancellor under Section 30 of the UUM Constitution for the matters specified in Section 29 of the UUM Constitution; (b) the rules were formulated by the University Board of Directors under Section 32 of the UUM Constitution for the matters specified in Section 31 of the UUM Constitution; and (c) regulations may be formulated under Section 33 of the Constitution by the Board, the senate or any other authority.

The Centre of Authority will need to submit a copy of the summon and the notice of claim to the Legal Advisor IMMEDIATELY together with relevant background, chronology and documents related to the case for further action.

The Centre of Authority cannot be named as a party in any agreement. The Centre of Authority must place the University as a party to the agreement because the power of entry into the agreement is the university's authority as a legal entity.